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Thank you for allowing us to help you on the sale of your property. We look forward to working with you. We are asking you for this information so that we can close your transaction quickly and efficiently. You either can do it online or fax the complete form to (301) 545.0400 or by email at firstname.lastname@example.org
Please call our office at 1 (888) 907-3909 if you have any additional questions.
Please complete ALL pertinent information requested in this form to avoid any delays with settlement.
(This is the address where we will send all your documents or refunds after closing)
Why we ask for your Social Security Number and/or Tax Identification Number? Click Here For More Information
NEED FOR TIN. The US tax laws require the preparation of several tax forms for filing with the Internal Revenue Service (“IRS”) after the completion of the referenced transaction. In order to facilitate the preparation of these IRS forms and avoid any delays towards a timely closing of this transaction, it is imperative that you provide us with your TIN. More specifically, Harvest Title & Escrow, will be required to report this sale to the IRS by filing the Form 1099. In addition, if the Seller is not a U.S. person and does not qualify for one of the exemption from the withholding tax under Section 1445 of the Internal Revenue Code (“IRC”), Buyer will be required to withhold 10% of the purchase price and remit this amount to the IRS with the Form 8288 and 828-A. These IRS forms require the TIN of each party to this transaction.
For Individuals. If you are an individual, your TIN will be your social security number. If you are not eligible for a social security number because you are not a U.S. resident or citizen, then your TIN is the “Individual Taxpayer Identification Number” or “ITIN” issued to you by the IRS.
For LLC, Corps and Estates. If you are an entity, then your TIN is your “Employer Identification Number” or “EIN” issued to the entity by the IRS.
For those individual without TIN or ITIN must contact the IRS to make appropriate arrangements to apply for one.
If your Association uses “HomewiseDocs”, please read the following:
For Community Associations using HomeWiseDocs to provide final payoffs to attorney’s offices and title companies, please be advised their online service fee is eighty dollars ($80) and takes up to three (3) weeks to get the payoff information. There is an additional charge of seventy-five dollars ($75) for any rush fee and they only accept credit card payments for all payoff requests. Your must call our office with credit card number at hand so we can order the payoff for your transaction or call HomeWiseDocs directly at (866) 925-5004 (fees may change from time to time).
If no, will you be giving someone power of attorney (POA) to sign for you or will you want your documents mailed to you for signing?
For POAs, please ready the following:
Please contact out our office a soon as possible if you will be unable to attend closing and will be using a power of attorney. All power of attorney must comply with state law, title insurance, lender and Fannie Mae’s guidelines. To be absolutely certain that your POA is acceptable, please forward your “power of attorney” to our office for review prior to closing. The original power of attorney must be deliver to us at closing for recording with the County/District clerk.
Do you want our office to prepare the POA?
If yes, please provide the following information
For Properties in District of Columbia, Baltimore City and Takoma Park
If rented, please provide us proof that you have complied with TOPA rights.
Other Types of Transfers, please check what applies:
My Property is in my trust, what will I need? You will need to provide a copy of your trust along with any amendments to the trust and provide a signed (and possibly notarized) Trust Certification. The Trust Certification will be in your package. If one or more of the original Trustees is deceased, a copy of the death certificate will be needed.
Please provide the following information:
− Contact information for attorney who handled probate of the estate:
− Copy of Letter of Administration or Certificate of Qualification (VA)
− Copy of Death Certificate
− Copy of Last Will & Testament
− Proof of Publication for Creditors
− Proof of Payments of Estate and/or Inheritance Taxes (when applicable)
For sale of Real Property by personal representative of decedent’s estates, the following documents are required prior to closing:
− Letter of administration/Appointment of Personal Representative/Administrator
− Estate Tax Identification Number (TIN)
− Copy of the death certificate
− Contract should state the name of the duly authorized personal representative of the decedent’s estate, not simply “the estate of”
For Limited Liability Companies or Corporation, please provide us the following:
− Tax Identification Number
− Copy of Articles of Incorporation
− Corporate By-Laws
− Certificate of Good Standing (issued within 3 months of settlement date)
− Copy of Operating Agreement
− Corporate Resolution authorizing sale and appointing officer/member to execute closing documents
It is imperative that all documents, including but not limiting contract, addendums and closing documents be signed in accordance with the directives in the Operating Agreement. If the proper persons are not available to sign the documents, the closing may be delayed. No power of attorney is allowed for LLCs or Corporations.
What to bring to Settlement:
1. A current government issued photo I.D. such as a passport, driver’s license or military I.D. card.
2. House keys to all doors, garage door openers and parking stickers, if applicable
3. Final water meter reading, if applicable
4. Wire Instructions, if applicable
5. Original power of attorney, if applicable
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